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Your Guide To Year-End Payroll Tax Deadlines

preparing for year-end payroll tax deadlines

Now that you have gone through the year with employees who have filled out a Form W-4 and Form I-9 and/or a subcontractor who has filled out a Form W-9, it is time to put those forms to work.

If you have employees, you have the information you need from the W-4 and I-9 which was completed upon hiring the employee. Use the information on these forms to provide a year-end W-2 Tax Form.

If you have a non-employee who performed more than $600.00 of work for you, you have the information from the completed W-9 to issue them the appropriate Form1099.

  • January 31: December is also the end of the 4th quarter.  You will have your quarterly Form 941 and your annual Form 940 due by January 31.
  • January 31: W-2s are due to your employees no later than January 31.
  • February 1: 1099’s are due to the recipient by February 1st, 2016.
  • February 29 or March 31: Form W-3 will need to be filled as a coversheet with the total amounts of Form W-2 when sending to the Social Security Administration.   If you are using paper form, the W-2s are due to the SSA by February 29th and online filling is due March 31st.
  • February 29: Copy A of the 1099 is due to the IRS by February 29th, 2016.  This must be preceded with a 1096, which is the “cover letter” to the 1099s.  This form is the summation of a group of 1099’s.
  • March 31: If you file electronically, the due date to the IRS is March 31, 2016

Learn about the forms mentioned by reading our previous articles on these topics.

We can help you prepare these forms!

We can process payroll for any schedule that you use to pay your employees. We have all the knowledge and experience to maintain compliance with federal and state regulations. Contact our team of payroll experts located in both Detroit Lakes, MN and Fargo, ND to hear about how we can help you.